BOOKKEEPING & TAX ORGANIZER CHECKLIST

The following items need to be completed on a monthly basis and at the end of the tax year.

MONTHLY BOOKKEEPING

________

Reconcile cash to bank statements.

________

Agree brokerage accounts per books to brokerage statements.

________

Review personal expenses for business items mispostings.

________

Review general ledger for mispostings.

YEAR END BOOKKEEPING AND TAX RETURN ITEMS

________

Detail of any asset purchased or sold. Enclose any real estate closing statements (i.e. HUD-1's)

or dealer sheets for any vehicle(s) purchased or sold.

________

Agree notes payable & interest expense to bank information or confirm by phone.

________

Agree mortgage balances & interest to bank year-end summary and enclose Form 1098.

________

Agree dividends, interest, oil/gas and/or other income per books to 1099's as you receive the 1099's.

Enclose all 1099's.

________

Clear all suspense accounts and/or include detail of suspense transactions.

________

Print/review detailed general ledger.

________

Print trial balance.

________

Print Balance Sheet and Income Statement.

The following is a list of documents that are needed in the preparation of your tax return.  Please check off each item

or write N/A by those that are not applicable

________

Any IRS notices and/or correspondence..

________

Charitable receipts.

________

Copy of prior year Federal & State tax returns if not currently in our possession.

________

December & January month end brokerage statements.  1099 from brokerage statement of gains/losses

if not on 1099.  May need to print from on-line service.

________

Estimated tax payment detail:  Amount and dates paid.

________

Forms 941, 940 and Texas Workforce Commission (if prepared by you)

________

K-1's for S Corps, Partnerships, LLC's, Trusts, etc.

________

Provide backup copy of Quickbooks via e-mail or on CD.

________

Sales tax reports

________

W-2's - Originals preferrably.

V.  QUESTIONS

GENERAL:

1

What is your email address(es)?

Taxpayer _____________________________________

Spouse ______________________________________

2

What is your birthdate(s)?

Taxpayer ____________________________

Spouse _____________________________

3

Do you have child/dependent care expenses for the current year?

If yes, please provide the following information:

Dependents name ___________________________________

Name of Provider __________________________________________________

Address of Provider ________________________________________________

________________________________________________

Tax ID # of Provider ______________________

Amount paid to Provider ________________________

IRA AND PENSION PLAN:

Y     N

___   ___

1

Did you receive payments from a pension or profit-sharing plan?

___   ___

2

Did you receive a total distribution from an IRA or other qualified plan that was partially or

totally rolled over into another IRA or qualified plan within 60 days of the distribution?

___   ___

3

Did you convert all or part of a regular IRA into a Roth IRA?

___   ___

4

Did you contribute to an Education IRA, regular IRA or other retirement?  If so, include information.

HEALTH AND LIFE INSURANCE:

___   ___

1

Did you or your spouse have self-employed health insurance?

___   ___

2

If you or your spouse are self-employed, are either of you covered under an employer's

health plan at another job?

GIFTS TO TRUSTS OR TUITION PLANS:

___   ___

1

Did you or your spouse make gifts of over $11,000 to an individual or contribute to a

prepaid tuition plan?  If so, include details.

MISCELLANEOUS:

___   ___

1

Did you or your spouse participate in a medical savings account during the year?

If yes, please attach Form 1099-MSA (Distributions from Medical Savings Accounts).

___   ___

2

Did you pay any individual during the year for domestic services?  If yes, include a copy of a

completed W-4 with name, social security number, address and withholdings).  Also include

total amount paid and any deductions (i.e. social security/medicare, federal withholding).

___   ___

3

Did you, your spouse, or your dependents attend college or a vocational school during the

current year?

If so, attach Form 1098-T showing tuition expenses.

BUSINESS/INVESTMENT QUESTIONS:

___   ___

1

Did you sell property or equipment on installment in the current year?  If yes, include sales price,

contract of sale, interest collected and principal collected.

OIL/GAS:

___   ___

1

Did you have any oil/gas income for the year?  If yes, provide a schedule by well/property of income and

expenditures.  Gross, severance tax, LOE, IDC, equipment, workover, etc.

FARMING/RANCH:

___   ___

1

Do you have any livestock inventory?  If yes, provide inventory amounts for beginning of year, end of

year, purchases, type (bulls, cows, steers, heifers).

___   ___

2

Did you sell any livestock?  If yes, provide sales dates, quantity, breeding/sporting (capital gain) or

stockers/for resale.

VEHICLES USED IN BUSINESS:

___   ___

1

Do you have a vehicle that is used for business?  If yes, provide total mileage for year and

% of mileage that is business use (excluding commuting).